Host an NNN Meeting at your College

Questions for your college:

  • Do you have a QR/QL or StatLit story to tell?
  • Have you received a numeracy-related grant that requires you to publicize your work?
  • Do you want to encourage your faculty to focus on improving student numeracy?
If you answer Yes to any of these questions,
       you may want to host an Annual Meeting of the National Numeracy Network

NNN is extremely interested in talking to anyone who is interested in hosting!

  • Contact an NNN officer to discuss possibilities.
  • NNN wants to work with you college to create a successful meeting
  • NNN recognizes that colleges vary in what they can provide

What does NNN provide?

  • Organizes a three-day conference with 25-40 speakers
  • Brings in 50-120 members from across the US.
  • Provides a nationally-recognized numeracy-related keynote speaker
  • Handles advertising the conference in a wide variety of venues
  • Handles registrations, NNN memberships and special fees (dinner)
  • Provides an opportunity for your school to
    • select a speaker to give the Friday-evening Numeracy-related keynote
    • organize sessions involving your faculty and administration
    • present posters of work being done on your campus
    • use your sponsorship of this numeracy conference for publicity

What does NNN look for from a host college?

  • Location: Based on NNN members,
        In a big city close to a nationally-accessible airport is best.
        Regionally: North-East US is best; Anywhere else is second 
  • Timing.  Normally scheduled in Oct/Nov.  Could be Jan/Feb in southern US.
  • Evidence that your school encourages or wants to encourage numeracy operationally
  • Evidence that your QL faculty and staff will be actively involved in the conference
  • Logistic support for a three day conference (Friday night, Saturday and Sunday):
    • Provides at least three meeting rooms with projection and web access.
           One large room (holds 80-120); two small rooms (holds 25-50)
           A dining room/area for the Friday evening meal. 
           Areas for breakfast/noon meals on Sat & Sun.
    • Provides appropriate signage for registration and rooms; campus announcements
    • Provides tables for walk-in registration and distribution of conference information
    • Provides a local organizer who is responsible for logistics and school involvement
    • Provides staff to handle registrations and distribute conference materials (1-3 people)
    • Optional: Provides an area for 10-30 posters to be displayed throughout the conference
    • Optional: Provides stands or holders for displaying 10-30 posters
What does a conference cost and who pays?  This varies a lot. The nature, amount and allocation of these costs is based on negotiations between NNN and the college.  NNN tries to keep the conference registration low ($40) to encourage attendance and participation. Historically,
  • the registration fee goes to the NNN to cover costs of organizing and marketing the conference  
  • For those registrants who choose to attend the Friday night dinner, NNN charges a separate fee.
    The host estimates this fee.  This amount is passed on to the host.
  • Host institutions should plan on becoming "Institutional members" on an annual basis.

Here are some of the items and some cost estimates ($6,350 - $8,600 minimum):

$5,000 in fixed costs (independent of registration)

  • $1,000: internal cost for conference staff (Friday registrations, weekend support) and rooms
  • $1,500: Keynote speakers' transportation and lodging (two at $750 each)
  • $2,500: NNN officers' & Numeracy editors' stipend for transportation and lodging (four at $625@)
$1,350 - 3,600 in variable costs (depends on number registering):  Estimates assume 50 or 100
  • $500 or $1,000: Refreshments/appetizers (no wine) on Friday evening to start the conference
  • $500 or $1,000: Saturday noon-luncheon -- buffet or sandwiches ($10 each)
  • $250 or $500:    Saturday and Sunday breakfast ($5 each for half the attendees)
  • $100: Sunday buffet lunch for those attending the Board meeting (ten at $10 each)
 More can easily be spent (an additional $5,500 for a total of $8,100 to $9,600):
  • $400: Free registration for host faculty, students and researchers ($400: ten registrations at $40@)
  • $1,500: Presentation stipend for keynote speakers (two at $750 each)
  • $2,500: Travel subsidies for some attendees (5 subsidies at $500 each)
  • $1,100: Include wine and top-quality food in the Friday night reception
If your organization may be interested in hosting a conference, what are the steps?
  • Nov: Talk with an NNN officer in Board Meeting or afterward about possibilities.
             Review NNN-US.org "Administration" page titled "Host Meeting" for estimated costs.
  • Dec:  Talk with conference organizers at other host schools on their experience
  • Dec:  Let NNN know that your school is interested.  Indicate your school's level of support.
  • Jan/Feb: NNN will make a decision based on your abbreviated proposal.
  • Mar/Apr: Submit a detailed written proposal to be reviewed by NNN
  • May: Obtain signatures from NNN's president and your school's Dean or Provost

Hosting a meeting:  NNN Calendar of events.

  • May, June: NNN announces meeting site & dates 6 months in advance.  Repeat at three months.
  • May, June: NNN sets deadline for proposals (Title and abstract) four months before (July).
  • June, July: NNN advertises meeting via MAA QL-SIG, ASA, Isolated Statisticians, StatLit.org, etc.
  • July: NNN accepts conference paper from proposed titles and abstracts.
  • Aug: NNN prepares conference schedule.  See prior-year template.  Update as needed.
  • Aug: NNN sets deadline for registration before the conference (Oct 30 or Nov 1)
  • Oct: NNN updates conference schedule with final logistics information (Buildings and rooms).
  • Oct: NNN monitors registrations. Make sure all presenters/authors are registered.


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