Host an NNN Meeting at your College: Why?

Questions for your college:

  • Do you have a QR/QL or StatLit story to tell?
  • Have you received a numeracy-related grant that requires you to publicize your work?
  • Do you want to encourage your faculty to focus on improving student numeracy?
If you answer Yes to any of these questions,
       you may want to host an Annual Meeting of the National Numeracy Network

NNN is extremely interested in talking to any one who is interested in hosting!

  • Contact an NNN officer to discuss possibilities.
  • NNN wants to work with you college to create a successful meeting
  • NNN recognizes that colleges vary in what they can provide

Why would a college or department host an NNN Annual Meeting?

1.       To display the college's interest or progress in advancing quantitative or statistical literacy.
2.       To bring together scholars in your geographic area for Q/L related discussions
3.       To acquaint local faculty with NNN's journal Numeracy: the premier outlet for QL publications
4.       To facilitate the involvement of the host college's faculty and students in presentations
5.       To uphold and display the host college's commitment to improving general education.
6.       To support the AAC&U in advancing Quantitative Literacy as a part of general education.
7.       To support the National Numeracy Network (NNN) and its journal: Numeracy.
8.       To be featured as a host college on the NNN website. 
9.       To be recognized as a national leader in Quantitative or Statistical Literacy

What does NNN provide?

  • Organizes a three-day conference with 25-40 speakers
  • Brings in 50-120 members from across the US.
  • Provides a nationally-recognized numeracy-related keynote speaker
  • Handles advertising the conference in a wide variety of venues
  • Handles registrations, NNN memberships and special fees (dinner)
  • Provides an opportunity for your school to
    • select a speaker to give the Friday-evening Numeracy-related keynote
    • organize sessions involving your faculty and administration
    • present posters of work being done on your campus
    • use your sponsorship of this numeracy conference for publicity

What does NNN look for from a host college?

  • Location: Based on NNN members,
        In a big city close to a nationally-accessible airport is best.
        Regionally: North-East US is best; Anywhere else is second 
  • Timing.  Normally scheduled in Oct/Nov.  Could be Jan/Feb in southern US.
  • Evidence that your school encourages or wants to encourage numeracy operationally
  • Evidence that your QL faculty and staff will be actively involved in the conference
  • Host logistic support for a three day conference (Friday night, Saturday and Sunday):
    • Provides at least three meeting rooms with projection and web access.
           One large room (holds 80-120); two small rooms (holds 25-50)
           A dining room/area for the Friday evening meal. 
           Areas for breakfast/noon meals on Sat & Sun.
    • Provides appropriate signage for registration and rooms; campus announcements
    • Provides tables for walk-in registration and distribution of conference information
    • Provides a local organizer who is responsible for logistics and school involvement
    • Provides staff to handle registrations and distribute conference materials (1-3 people)
    • Optional: Provides an area for 10-30 posters to be displayed throughout the conference
    • Optional: Provides stands or holders for displaying 10-30 posters
What does a conference cost and who pays?  This varies a lot. The nature, amount and allocation of these costs is based on negotiations between NNN and the college.  NNN tries to keep the conference registration low ($30-50) to encourage attendance and participation. The lower the level of support by the host, the higher the registration fee must be.  Historically,
  • the registration fee goes to the NNN to cover costs of organizing and marketing the conference  
  • For those registrants who choose to attend the Friday night dinner, NNN charges a separate fee. 
    Host estimates the fee and provides the supper. NNN collects this fee and reimburses the host.
  • Host institutions should plan on becoming "Institutional members" on an annual basis.

Here are four levels of support by a host organization.

Level 1: Host provides space and support.  Minimal out-of-pocket expense.

  • Host provides space and support staff as shown above. 
  • Host provides food for up to 50 attendees for Saturday and Sunday.  NNN pays.  
  • NNN selects food for Friday reception.   Host provides.  NNN reimburses. 
  • NNN selects and reimburses both invited speakers. 

Level 2: Host provides Level 1, one invited speaker and Friday evening reception.

  • Host provides space and support staff as shown above.  
  • Host selects and provides honorarium, lodging, and travel expense for one invited speaker.
  • Host selects and provides food and drink for Friday evening reception. 
  • Host provides food for up to 50 attendees for Saturday and Sunday.  NNN pays.  
  • NNN selects and reimburses one invited speaker. 

Level 3: Host provides Level 2 and food for 50 attendees on Saturday and Sunday.

  • Host provides space and support staff as shown above.  
  • Host selects and provides honorarium, lodging, and travel expense for one invited speaker.
  • Host selects and provides food and drink for Friday evening reception. 
  • Host provides food for up to 50 attendees for Saturday and Sunday.  Host pays. 
  • NNN selects and reimburses one invited speaker. 

Level 4: Host provides Level 3 and pays for host faculty, staff and students to attend free. 

  • Host provides space and support staff as shown above.  
  • Host selects and provides honorarium, lodging, and travel expense for one invited speaker.
  • Host selects and provides food and drink for Friday evening reception. 
  • Host provides food for up to 50 attendees for Saturday and Sunday.  Host pays. 
  • Host pays NNN registration fee for host participants to attend free.   
  • NNN selects and reimburses one invited speaker. 

Estimated host out-of-pocket costs (assuming 50 attendees and $50 registration fee):

  • $750 or $1,500: One keynote speakers' transportation and lodging and stipend
  • $750 or $2,000: Refreshments/appetizers (wine optional) on Friday to start the conference
  • $500 or $750: Saturday noon-luncheon -- buffet or sandwiches ($10 to $15 each)
  • $250 or $500: Saturday and Sunday breakfast ($5 or $10 each for half the attendees)
  • $100 or $150: Sunday buffet lunch for attendees at Board meeting (ten at $10 or $15 each)
  • $500: Free registration for host faculty, staff & students: ten registrations at $50@
  • $500 to $3,000: Miscellaneous. Printed materials, signage, room rental, clean up, staff costs, etc.

If your organization may be interested in hosting a conference, what are the steps?

  • Nov: Talk with an NNN officer in Board Meeting or afterward about possibilities.
             Review NNN-US.org "Administration" page titled "Host Meeting" for estimated costs.
  • Dec:  Talk with conference organizers at other host schools on their experience
  • Dec:  Let NNN know that your school is interested.  Indicate your school's level of support.
  • Jan/Mar: NNN will make a decision based on your abbreviated proposal.
  • Apr: Submit a detailed written proposal to be reviewed by NNN
  • May: Obtain signatures from NNN's president and your school's Dean or Provost

Hosting a meeting:  NNN Calendar of events.

  • May, June: NNN announces meeting site & dates 6 months in advance.  Repeat at three months.
  • May, June: NNN sets deadline for proposals (Title and abstract) four months before (July).
  • June, July: NNN advertises meeting via MAA QL-SIG, ASA, Isolated Statisticians, StatLit.org, etc.
  • July: NNN accepts conference paper from proposed titles and abstracts.
  • Aug: NNN prepares conference schedule.  See prior-year template.  Update as needed.
  • Aug: NNN sets deadline for registration before the conference (Oct 30 or Nov 1)
  • Oct: NNN updates conference schedule with final logistics information (Buildings and rooms).
  • Oct: NNN monitors registrations. Make sure all presenters/authors are registered.


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